_________________________________________________________________________________
To: Cory Jensen
From: Fenton Whetstone, Owen Krafft, and Christopher Johnson
Date: March 5, 2013
Subject: Proposal
Introduction
Through our communication with you, we have learned just how
valuable the Ben Lomond Music Department is to the community. The unique
emphasis that you place on Scottish and Celtic music is particularly important
to keeping those traditions alive. We love the fact that any student may learn
to play the bagpipes or Scottish drums without prior musical knowledge, and
that these new students are able to compete and do well in musical festivals.
Over the course of the semester, we will happily contribute writings to the
music department at Ben Lomond High School. This will give us a chance to gain
experience in writing for a professional world, help you to raise awareness of
the music department, and to help you secure some grants in order to maintain
and purchase supplies.
Background
We have learned that, unfortunately, the music program at
Ben Lomond High School has not received any funding from the school for several
years now. This means that there is a need to put on concerts, look for grants,
and ask for donations in order to maintain instruments and equipment. Each of
these potential options require some form of writing and a substantial time
commitment. The Ben Lomond Music programs rely on these grants and concerts in
order to continue functioning.
Description
We propose to create a set of professional documents to help
the music department. The first of these documents is a flyer, which will
advertise the upcoming concert in March. In addition, we will create a concert
program for this event, which will inform the attendees of the schedule and
music that will be played. Additionally, we also plan to include the contact
information for the bagpipe band in the program should any member of the
audience desire to hire their services or learn more. Lastly, we will write two to three grant
papers. These grant papers will detail the needs of the music program and
request funding in order to maintain its equipment.
Methods
Our group will meet at least once a week outside of classes
to work on the various documents.
Generally speaking, we will create a draft over the course of a week by
using a shared Google Drive, gathering research as needed. Then, we will meet
and revise our draft in an environment where we can easily communicate ideas
for changes. More specifically, for the flyer and concert program, we will be
using art provided by you, arranging it with text so that it grabs the
attention of passersby and provides information about the concert. From this
process we will produce a final revision which we will send for printing or, in
the case of grants, final comments before submitting it to the grant committee.
In order to write competitive grant proposals, we will research examples of
effective proposals. We also plan on utilizing on-campus writing resources such
as the writing center to get feedback and advice on how to write grant proposals.
Schedule
Date:
|
Objective
|
February 22
|
Create a rough draft of the
concert flyer and submit it for review
|
February 28
|
Send the final draft of the
concert flyer for printing
|
March 8
|
Begin creating a rough draft of
the concert program and submit it to for Review
|
March 11
|
Begin the writing process for the
grant requests
|
March 13
|
Send the final draft of the
concert program for printing.
|
April 8
|
Submit the final grants for
consideration
|
Qualifications
As you know, Chris is an alumni of the Ben Lomond Music
program and is able to provide the group with insight about the band.
Additionally, each of the team members can contribute significantly to this
project. We are capable of effective communication which will help us to
complete each project efficiently. Each member of our team has excellent
organizational skills and extensive experience in doing research. Our college
experience has taught us how to deliver a professional product in a timely
manner and to receive and incorporate feedback. Each team member will
demonstrate his writing abilities by producing professional quality grant
proposals and an attractive, easy to read flyer and concert program.
Budget
For this project we will not need to print large quantities
of items. At most, we will need to print
and mail the grant proposals. Everything
we create will also be submitted via email so that you will have a digital copy
of all our work. If needed, we will drive out to Ogden to meet with you and
discuss revisions. Our goal is to create documents for the music department to
use, and to thereby free up your time to focus on other tasks. Therefore, our
budget will be minimal with no more than a few dollars for postage and
envelopes and the price of gas to and from the Ogden area. We have agreed to
spend up to $20 dollars to cover these expenses.
Conclusion
We are excited to help you get funding and to raise
awareness about this remarkable music program. This program is a benefit to the
community and we would like it to continue to have a positive impact. In a time
of such economic struggles, it is easy to overlook the need for such a program
and we are committed to help you seek out the support of the community to keep
it alive. The Scottish traditions that accompany this music inspire all who
hear it. Our finished products will ensure that these traditions do not fade
away.
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